This policy sets out how Autism Network Scotland uses and protects your personal information, including data from your use of our website.

The University of Strathclyde is a data controller under data protection legislation. We are committed to transparency and to complying with our responsibilities under data protection legislation. This privacy notice sets out important information regarding how we will use your information and your rights under the legislation. It is important that you read this notice prior to providing your information.

Any enquiries regarding data protection should be made to the Data Protection Officer at dataprotection@strath.ac.uk.

We do not trade personal data for commercial purposes and will only disclose it if required by law, if it is necessary to arrange your event attendance, or if it is with your consent.

This policy was updated in May 2018 to show that we are adhering to the new General Data Protection Regulation (GDPR), which comes into force on 25th May 2018.

Email Subscribers

If you subscribe to our mailing list, you will be automatically be subscribed to receive email updates. You will only receive information that you have opted in to receive. 

Depending on your preferences, we will contact you for the following reasons:

  • Autism Network Scotland newsletter
  • Autism Network Scotland and National Strategy for Autism campaigns and events
  • Research updates and opportunities to take part in research
  • Surveys

Details of transfers to third countries and safeguards

We partner with Campaign Monitor, a leading provider of email contact services, to manage our subscriber base. Information supplied in the Newsletter subscription form will be stored on Campaign Monitor’s servers in San Jose, US. As a leading provider of services, Campaign Monitor has in place all necessary security measures required under the GDPR and industry codes of practice. https://www.campaignmonitor.com/trust/gdpr-compliance/

You can change your email marketing preferences at any time, by clicking ‘unsubscribe’ or ‘manage preferences’ on any of our emails or by contacting: autism.network@strath.ac.uk

  

Survey responders

If you take part in a survey run by Autism Network Scotland you will use an online service called SurveyMonkey.  SurveyMonkey is a data controller of very limited data about respondents and may use cookie data and IP address for specific purposes as described in their Privacy Policy.

SurveyMonkey Europe UC has entered into contractual terms to include standard contractual clauses with SurveyMonkey Inc. for the transfer of data to SurveyMonkey Inc. as part of delivery of service.  SurveyMonkey Inc. is located in the United States and accordingly, data (to include Respondent data) will be transferred to the United States.

SurveyMonkey Inc. participates in and has certified its compliance with the EU-U.S Privacy Shield Framework and Swiss-U.S Privacy Shield.  SurveyMonkey is committed to subjecting all personal information and data received from European Union (EU) member countries and Switzerland, in reliance on the Privacy Shield Framework, to the Framework’s applicable Principles.  To learn more about the Privacy Shield Framework, visit the U.S Department of Commerce’s Privacy Shield List: 

https://www.privacyshield.gov/

SurveyMonkey also complies with the Privacy Shield Principles for all onward transfers of personal data from the EU and Switzerland, including the onward transfer liability provisions.

If you prefer to submit responses to these surveys in another format, please contact autism.network@strath.ac.uk

We will only re-contact you following a survey if you have expressed consent.

 

Website Visitors

We use Google Analytics (GA) to track site user interaction. We have GA code installed on our site which creates one or more text files on your computer (called a “cookie”). The cookies contain an ID number which is used to uniquely identify your browser and track each site you visit that has GA enabled.

We use this data to determine the number of people using our site and to better understand how they find and use our web pages. With this information we can continually improve the information that we provide on our site and the processes for actions such as contacting us and donating. We can also use it to increase the number of new people finding our site.

Google analytics stores the following data:

- Time of visit, pages visited, and time spent on each page of the webpages

- Interactions with site-specific widgets

- Referring site details (such as the URL a user came through to arrive at this site)

- Type of web browser

- Type of operating system (OS)

- Flash version, JavaScript support, screen resolution, and screen color processing ability

- Network location and IP address

- Document downloads

- Clicks on links leading to external websites

- Errors when users fill out forms

- Clicks on videos

- Scroll depth

Google also collects information about you from its Doubleclick tracking and profiling service, from ad-supported apps on your Android or iOS device, from your YouTube and Gmail activity and from your Google account. This data is put together and used to make inferences about your age, gender, interests, hobbies, shopping habits and living circumstances.  

Your rights

If you already have GA cookies, they will be updated with the latest information about your visit to the site. As we cannot access any personal data about you ourselves, we are not the Data Controller for your Google Analytics or Doubleclick profile data. You would need to contact Google directly for this information.

You have the right to object to this tracking and to stop it happening.

If you would like more detail about the methods used however, please get in touch at autism.network@strath.ac.uk

How do I prevent being tracked by Google Analytics? - Clear cookies after every browsing session or install the Google Analytics opt-out extension.

 

Facebook Users

You may come across Autism Network Scotland naturally on Facebook through your own networks.  

Facebook is a hugely valuable tool for us and for the community that we serve, which is why we use the platform. Facebook however is a commercial company. We want to remind our users that formation that shared on timelines, on our page or in private messages may be used or sold by Facebook for commercial purposes. 

 

Event Attendees

When you attend an Autism Network Scotland or National Strategy for Autism event, we will need your name, email address, and in some cases your region, job title and organisation. We will use this information solely for the purpose of administering the event and to improve our reach and services.  We may use your name, job title and or organisation on badges and in compiling delegate lists for distribution on the day of the event. We delete event attendance data at the end of two years.

We manage event registrations in house as well as use Eventbrite to manage event registrations. Eventbrite may contact you about other events that may be of interest to you, but only if you opt in when you register with them. Read Eventbrite's privacy policy

If you are a speaker or an exhibitor at an Autism Network Scotland or National Strategy for Scotland event, we will publicly promote your involvement via Twitter, Facebook and our newsletter to our supporters. This data may continue to be processed by those platform providers after the event has ended.

When attending an event we may give you the option to disclose whether you are autistic or a parent / carer to an autistic individual when you register. The information we gather is important so that we can send you the most relevant information. You can choose to not tell us this information if you wish.

 

Your Rights

You have the right to access your personal data held by the University. Please contact dataprotection@strath.ac.uk to exercise this right.

You have a number of other rights: you may withdraw consent for us to use your data for the purposes set out above at any time; if you withdraw consent you also have the right to have your data erased; you are entitled to have personal data rectified if it is inaccurate or incomplete. You can also opt out of marketing at any time. To do this you can click ‘unsubscribe’ on any of the emails we have sent your or contact the department. To exercise these rights please contact the department directly on autism.network@strath.ac.uk

 

Right to Complain

If you have any concerns/issues with the way the University has processed your personal data you can contact the Data Protection Officer at dataprotection@strath.ac.uk. You also have the right to lodge a complaint against the University regarding data protection issues with the Information Commissioner’s Office (https://ico.org.uk/concerns/).